​2024 ACE Fair Regulations for Participation 

​1. Definition 

​① In this terms and regulations for participation, the term "exhibitor" shall include all employees,

    servants and agents of any individual company, partnership firm of organization who have

    applied for space for the purpose of exhibiting.

② The term "Fair" shall mean the Gwangju ACE Fair 2024 ( Asia Content and Entertainment Fair

     2024 ).

③ The term "Fair Management" shall mean Gwangju Tourism Organization in 30 Sangmunuriro,

     Seo - gu, Gwangju, [61958] Republic of Korea.

2. Participation

① The exhibitor who wishes to attend the exhibition must submit the application form to the

     fair management.

② When the application form is submitted, the application fee ( booth fee, utility service 

     application fee ) must accompany the application form. The contract will take effect when 

     the application fee is paid. In the event that exhibition space is fully occupied, the fair 

     management can reject the acceptance of the application form. Depending on the exhibition

     circumstance, the fair management can also refund the application fee within 15 days from

     date of the acceptance.

③ The exhibitor must notify to the fair management immediately if there is any changes of the

     documents. If not, the exhibitor will be responsible for the disadvantage that is occurred 

     from it.

​3. Space Allocation 

​ 

① The fair management can determine the allocation of the booth considering exhibitor's 

     nationality, type of exhibits, company location as well as exhibitor’s choice. The exhibitor

     can not take exception to the fair management's decision.

② If there is a particular reason before stand construction, the location and area of booth that

     was chosen by exhibitor can be changed or reallocated. The exhibitor shall cooperate on 

     demand of the fair management but Force Majeure.

​4. Managing Booth

​

① The exhibitor shall display exhibit items that are stated on the application form. 

     Exhibitors are advised to have their staff(s) look after their own exhibit items.

② If the exhibit items are different from listed ones or do not fit exhibition's feature,

     the fair management can have the exhibitor move - out or carry - out. If the exhibitor sells 

     the exhibit items in the booth without prior approval, the fair management can have it

     stopped. Under this circumstance, the application fee cannot be refunded and the exhibitor

     cannot claim for it.

③ The fair management, as needed, can restrict particular person(s) from entering 

     the exhibition hall.

④ The exhibitor cannot transfer, resale or exchange all or part of the allocated booth space to

     other people without the fair management's approval.

⑤ The exhibitor cannot damage the floor, ceiling, column, wall, etc. in the exhibition venue by

     painting and gluing. If do that, the exhibitor must be responsible for the damage and the fair

     management can demand compensation for it.

⑥ The fair management can prohibit or restrict the exhibit items or exhibition activities for 

     maintenance of exhibition order, safety and prevention of troubles.

​5. Payment

​

① The participation fee refers to the total amount of booth rental fee and utility service fee,

    and the basic participation fee is provided in the application form.

② The exhibitor must pay a 50% deposit of the participation fee ( booth rental fee and utility

     fee ) within 5days of submitting the application form, and the remaining balance must be  

     paid in full by the application deadline ( July 24th, 2024 )

③ In the event that the exhibitor doesn't settle the application fee including booth fee and

    utility service application fee, etc. The fair management has the rights to defer the exhibitor's

    participation or keep the exhibitor's exhibit items until the exhibitor pays the full payment.

④ If the exhibitor unavoidably submits the application after the application deadline (July 24th

    2024 ), they must pay the full participation fee within 5 days of the application submission.

​6. Cancellation and / or Change of participation

​

① In the event that the exhibitor cancels all or part of the booth area, the exhibitor must

     immediately notify the fair management in writing according to the regulations set by the

     organizer for cancellation. According to the regulation of ACE Fair, the fair management 

     confirms the cancellation of them.

② If the cancellation notice is received by the application deadline ( July 24th, 2024 ), 

     the organizer will refund 100% of the participation fee received from the exhibitor.

     If the cancellation be notified later than July 24th (WED), the organization will not refund 

     application fee paid.

③ The application fee paid shall be refunded without interest.

​7. Cancellation and / or Change of exhibition

​

In the event of cancellation of fair by management, the application fee paid will be refunded.

But if the cancellation is caused by force majeure, the fee will not be refunded.

The fair management reserves the right to change the venue and duration of the fair

of exceptional circumstance demand. In this case, the fee paid will not be refunded
and the exhibitor cannot claim for compensation for it.

​8. Construction and Exhibit items

​The exhibitor shall complete the move - in the exhibition venue according the arrangements
and within the time specified by the fair management.

Furthermore, exhibitors shall display genuine products, not counterfeit ones, throughout the duration of the event. Selling imitations, replicas, or unauthorized copies of existing genuine products is subject to legal action under trademark, design, and copyright laws. Exhibitors are solely responsible for any issues arising from this.

​9. Move - out

​The exhibitor shall complete the move - out from the exhibition venue according the arrangement
and within the time specified by the fair management, if the exhibitor postpones the move - out,
the exhibitor will be totally responsible for the cost of delay.

​10. Safety and Insurance

 

​① The fair management shall be responsible for the security for exhibitors and visitors.

② The exhibitor shall be solely responsible for damage and theft of exhibit device, items and 

     materials during move - in, move - out and exhibition period.

③ The exhibitor shall be solely responsible for the damage of the fair management and other 

     people that occur by the exhibitor's intention or negligence. The exhibitor shall be solely 

     responsible for insurance of exhibit items and materials.

​11. Fire prevention

​

① All the materials for exhibition must be fireproofing as the fire act.

② The fair management, as needed, can demand the corrective measures of fire prevention 

     to the exhibitor.

​12. Additional Rules and Regulations

① The fair management, as needed, can add conditions(s) that is(are) not in the terms and 

     regulations for participation.

② The added condition(s) is(are) also the part of the terms and regulations for participation,

     the exhibitor shall follow the added condition(s).

​13. Settlement of the dispute

​

The Korean Commercial Arbitration Board will arbitrate all disputes in connection with this

terms & regulations between the fair management and the exhibitor such as rights and duty.

The decision made by the Korean Commercial Arbitration Board shall be taken as final and binding upon both parties.
Both of parties cannot complain with the court of the Korean Commercial Arbitration Board's decision.
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